Poyenics
07-02-2025
Custom Form Solutions and Strategies
In todays fast-paced digital landscape, the ability to efficiently collect, manage, and analyze data is crucial for organizations of all sizes. Poyenics form builder is designed to empower users with a versatile set of features that streamline the data collection process, enhance collaboration and improve data management efficiency. Our Form Builder makes creating forms incredibly simple and easy with no coding required. Users can easily build single-step or multi-step forms and add them to their websites using our no-code website builder or by embedding the form URL on any platform. This flexibility allows for immediate data capture. Whether you need a basic contact form or a complex job application form, our builder supports a wide variety of form types. It comes with a comprehensive set of features, including support for diverse data types, submission labeling for post-submission management, communication thread between form admins and respondents, robust filtering options, respondent listable form submissions, enhanced data encryption, restriction to logged-in users or specific membership groups and more feature in order to offer a powerful tool for creating forms and collecting data efficiently.
In this blog post, we will explore some of the latest enhancements that make our form builder a powerful tool for any organization looking to optimize their workflows and data handling capabilities.
The Tracking Pin is a new feature designed to streamline the management of form submissions by assigning a unique identifier to each entry. This makes it easier to track, organize, and reference submissions especially when handling large volumes of data. Some examples are application ID on a job application form or ticket ID on a customer support form.
Setting up your Tracking Pin is straightforward. In your admin portal, navigate to the "Tracking Pin" tab when a form is open for editing and configure the following options:
This feature is particularly useful for organizations that require precise tracking and management of form submissions. Whether you are handling user registrations, survey responses, or any other form-based data collection, the Tracking Pin ensures each entry is distinct and easy to manage.
We are excited to announce a new feature that empowers website administrators to tailor the user experience by customizing how form submissions are displayed and accessed. Our "Respondent Listable" feature offers flexibility and personalization, and it can enhance how users interact with their submission data.
Explore the possibilities of creating a tailored submission experience for your users. Log in to our admin portal to start configuring these settings and find the “Respondent Listable” tab when a form is open for edit. This new feature can enhance the way your users interact with their submissions.
This feature is designed with both administrators and end-users in mind. By providing the tools to customize submission displays, administrators can improve organizational clarity and user satisfaction. Users benefit from a more organized and accessible view of their submissions leading to increased engagement and satisfaction.
We are excited to introduce a new feature that enhances how you and your users can interact with form submissions: Respondent-Visible Submission Labels.
Previously, form administrators could create labels with different values to tag submissions. For example, on a job application form, you could create a label called "Application Status" with values like "Withdrawn," "Approved," or "Rejected." This made it easy to filter and manage submissions. However, these labels were visible only to form administrators.
Now, you can make these labels visible to the respondents too. This means that when users submit a form, they can see certain labels that you choose to share with them.
This feature is great for improving transparency with your users. It lets them see important information about their submissions, which can enhance their experience and engagement with your forms.
We have added a new way to manage communication between form administrators and respondents: the ability to control communication threads for each form submission.
The communication thread is a feature that allows ongoing interaction between admins and respondents after a form is submitted. This is great for follow-ups and allows both parties to exchange messages and upload files if needed.
Now, you can disable the communication thread for specific submissions. This is useful when a conversation is no longer needed, like when a customer support ticket is resolved.
This feature helps keep your communication organized and ensures that threads remain relevant to ongoing interactions.
We have enhanced the security of files uploaded through our forms with an additional layer of encryption.
Previously, when files were uploaded through a form, they were scanned for malware and stored securely by our cloud provider. Now, we have added support for an additional encryption managed by us to make sure your files are even more secure.
This process is fully managed by us and is seamless for administrators that can provide peace of mind for handling sensitive data.
We have enhanced the search functionality within form submissions that allows for more precise and efficient filtering. This improvement is designed to help organizations easily navigate through potentially hundreds or thousands of form submissions. This can streamline their data management process.
The search filters have been reorganized into three distinct tabs, each designed to target specific aspects of form submissions:
This reorganization not only enhances the usability of the search functionality but also empowers administrators to quickly access the information they need. By categorizing the search options into intuitive tabs, users can efficiently manage and analyze their form submissions, ultimately improving their workflow and productivity.
We have introduced a new feature that provides users and administrators with greater control over session timeout durations. This can enhance both flexibility and security on our platform.
Previously, all logged-in user sessions would automatically expire after 30 minutes of inactivity. This meant that if there was no user interaction for 30 minutes, the session would end.
User Control: Users now have the option to customize their session timeout to better fit their individual needs. This is particularly beneficial for users who frequently operate in secure and trusted environments - such as their office - where the risk of session hijacking is lower. It allows them to maintain active sessions without being interrupted by frequent logouts due to inactivity.
Admin Control: Administrators gain additional oversight and customization capabilities.
This feature not only enhances user experience by reducing interruptions but also allows businesses to tailor security settings to align with their specific operational requirements. By balancing convenience with security, this feature makes our platform more adaptable to diverse user needs while maintaining robust security protocols.
We have introduced a new feature that allows users to enable or disable multi-session logins for their own user accounts. This can provide flexibility for different use cases and enhance collaborative work environments.
By default, multi-session login is disabled for all user accounts. This means that if a user logs into a new session - whether on a different device or a new browser on the same device - the previous session will be automatically logged out. This default setting is intended to enhance security by preventing simultaneous logins from multiple locations.
Note: While multi-session login can enhance flexibility, it also introduces potential security risks. Allowing multiple users to access the same account simultaneously can increase the likelihood of unauthorized access and make it harder to track user activities. Here are some best practices to consider:
While this feature addresses customer feedback and specific use cases, organizations should carefully consider their security needs and policies before enabling this feature to ensure that it aligns with their security protocols.
As we continue to innovate and improve our form builder, our commitment remains focused on delivering a tool that not only meets but exceeds the expectations of our users. By incorporating user feedback and staying attuned to industry trends, we strive to provide a platform that supports efficient data management and enhances productivity. We invite you to explore these new features and see how they can benefit your organization. As always, we welcome your feedback and look forward to hearing how these enhancements make a difference in your workflow.
